Securing funding under the European Defence Fund (EDF) requires a structured approach, deep understanding of EU security priorities, and strong consortium coordination. In this two-part special of The Grant Podcast, host Niels Tudor Vinther is joined by Margherita Volpe from Zabala Innovation Europe, an expert in security, defence, and space funding. Together, they provide a comprehensive guide to writing a competitive EDF proposal, from concept development to final submission. If you’re applying for EDF funding, these episodes will equip you with the insights needed to navigate the complexities of this highly competitive programme.

Part 1 focuses on the preparation phase, detailing how to develop a strong concept, build a well-structured consortium, and align project objectives with EDF priorities. Margherita explains how to approach work package structuring, funding mechanisms, and partner collaboration, ensuring proposals meet the strict requirements of the EDF. This episode also covers Ministry of Defence approvals, co-financing declarations, and the importance of integrating SMEs and midcaps to maximize funding success.

Part 2 moves into the writing, submission, and strategic management of EDF proposals. This episode breaks down the nine key sections of an EDF proposal, offering guidance on budget structuring, innovation potential, security requirements, and consortium governance. Margherita shares strategies to overcome common proposal roadblocks, from handling consortium diplomacy and industry-specific challenges to ensuring compliance with EDF’s strict submission process. If you’re serious about winning EDF funding, this deep dive provides essential, practical advice for crafting a competitive application.

Time codes (part 1):

00:01:42 Introduction

00:05:24 Fly in on EDF

00:11:02 Preparation for the writing phase

00:36:26 Shaping of proposal concept with consortium

Time codes (part 2):

00:01:43 The writing phase

00:19:40 The sections - one-by-one

00:39:53 Submission

00:43:57 The toughest challenge